OSHA Recordkeeping Tips

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What forms does the Employer need to fill out?

  • OSHA Form 300: The OSHA 300 log is a brief accident summary of a work-related incident.
  • OSHA Form 300A: The OSHA 300A form is a summary of the companies’ recordable incidents for the year.  The OSHA 300A must be posted for employees to view from February 1st to April 30th.
  • OSHA Form 301: The OSHA 301 is an Injury and Illness Incident Report form that must be filled out when a recordable work-related incident or illness occurs. The form details employee and accident information.
  • All forms should be kept by the employer for 5 years if further review is needed. They should be available for OSHA to review if needed.
  • Forms (both PDF and Excel format) and guidance can be found at OSHA’s website. https://www.osha.gov/recordkeeping/RKforms.html

Frequently Asked Questions (FAQs)

  • Who is required to keep records? Establishments that have 10 or fewer employees are not required to keep records. Some industries are exempt under OSHA’s new recordkeeping guidelines (meaning they do not have to keep records).  Here is a link to OSHA’s exemption list: https://www.osha.gov/recordkeeping/ppt1/RK1exempttable.html.
  • What constitutes an OSHA recordable injury? An OSHA recordable can be characterized as a death, loss of consciousness, days away from work, restricted work activity or job transfer, needlesticks, hearing loss, occupational illnesses, and medical treatment beyond first aid. The OSHA 300 log addresses what is considered medical treatment and what is considered first aid.
  • Who is required to submit recordkeeping information to OSHA? Establishments with 250 or more and establishments with 20 to 249 employees in certain industries are required to submit their OSHA 300A summary to OSHA. Here is a link to the industries (with more than 20 employees) that may be required to report information to OSHA: https://www.osha.gov/recordkeeping/NAICScodesforelectronicsubmission.html.  OSHA has developed an online Injury Tracking Application (ITA): https://www.osha.gov/injuryreporting/index.html.   OSHA hopes that the collection of this information will help them identify safety hazards and help prevent workplace injuries, illnesses, and deaths.

There are always several questions and concerns regarding OSHA’s recordkeeping guidelines. For any assistance please contact KEMI’s Safety and Loss Control Department.


KEMI does not assume liability for the content of information contained herein. Safety and health remain your responsibility. This information is to be used for informational purposes only and not intended to be exhaustive or a substitute for proper training, supervision or manufacturers’ instructions/recommendations. KEMI, by publication of this information, does not assume liability for damage or injury arising from reliance upon it. Compliance with this information is not a guarantee or warranty that you will be in conformity with any laws or regulations nor does it ensure the absolute safety of any person, place or object, including, but not limited to, you, your occupation, employees, customers or place of business.